Financial Aid

In order to be eligible for federal or state financial aid, you must:

• Have a High School Diploma, General Education Development (GED), High School
• Equivalency Diploma (HSED), or have been homeschooled in a State approved program
• Be enrolled in an eligible degree or certificate program
• Have a valid Social Security number unless you are from the Republic of the Marshall Islands, Federated States of Micronesia, or the Republic of Palau
• Maintain satisfactory academic progress
• Be a US citizen or eligible non-citizen

Learn more at studentaid.gov.

Enrollment status is based on the number of credits you are enrolled in within your program:

• Awards are based on full-time status. If you are not in full-time status, financial aid will be reduced.
  • Full-time, 12 or more credits
  • Three quarter time, 9-11 credits
  • Half-time, 6-8 credits
  • Less than half-time, 5 or less credits
• If you are in a program that is considered less than one-year, your offer could be reduced to reflect the number of credits.
• To be eligible for student loans, you must be taking at least six credits within your declared program.
• Some basic skills and pre-college courses are not covered by financial aid. Please consult the financial aid department before classes start to verify the classes you are enrolled in will be covered.
• Enrollment status is locked two weeks after the beginning of the fall and spring term and one week after the beginning of the summer term for all Federal Financial Aid. If you want financial aid to pay for late starting classes, you must be enrolled for those classes before lock date.

Programs that are funded by financial aid:

• Accounting
• Administrative Professional
• Agribusiness, Science & Technology
• Air Conditioning, Heating and Refrigeration Technology
• Automation Systems Technology
• Behavior Technician
• Business Management
• Criminal Justice Studies
• Culinary Arts
• Dental Hygienist
• Diagnostic Medical Sonography & Vascular Technology
• Digital Marketing
• Early Childhood Education
• Electromechanical Technology
• Fire Protection Technician
• Foundations of Teacher Education
• Hospitality Management
• Human Resources
• Human Services Associate
• Individualized Technical Studies
• IT Technical Support Specialist
• Laboratory Food Science Technician
• Leadership Development
• Manufacturing Engineering Technology
• Medical Administrative Coder
• Medical Administrative Specialist
• Medical Laboratory Technician
• Nursing
• Paramedic Technician
• Physical Therapist Assistant
• Radiography
• Substance Use Disorder Counseling
• Supply Chain Management
• Surgical Technology
• Web Software Developer
• Welding Fabrication & Robotics

• Automotive Technician
• Computer Numeric Control (CNC) Technician
• Culinary Production Line Cook
• Diesel & Heavy Equipment Technician

• Accounting Assistant
• Agribusiness Management Technician
• Business Management Specialist
• Child Care Services
• CNC Machine Operator/Programmer
• Culinary Production Specialist
• Dental Assistant
• Electrical Power Distribution
• Industrial Maintenance Mechanic
• IT-Help Desk Support Specialist
• Laboratory Technician Assistant
• Medical Assistant
• Residential HVAC
• Substance Abuse Education
• Supply Chain Assistant
• Welding

• Law Enforcement Basic Recruit Academy (720 Hours)

*The diploma and certificate in this column have partial financial aid funding since they are less than one-year programs/certificates. Please see the financial aid office for more details.

Programs that are not funded by financial aid:

• Apprenticeships
• Central Service Technician
• Computed Tomography
• Emergency Medical Technician (EMT) / Advanced-EMT
• Unless Declared in Fire Science two-year associate degree program
• Law Enforcement Basic Jail Academy
• Nursing Assistant
• Nursing Bridge Course
• Phlebotomy Technician

For priority processing, please have your FAFSA completed by April.

1. Go to studentaid.gov and click "Create Account" to set up your Federal Student Aid ID (FSA ID). 
2. Go to studentaid.gov/h/apply-for-aid/fafsa and login with your FSA ID.
3. Fill out your FAFSA application online. Note: BTC’s school code is 005390.

Note: you will need your federal tax returns ready in order to complete the application.

Once processed, you can expect a letter in the mail explaining an estimated amount of funding that you are eligible for. Your federal student aid may be distributed as grants, work-study opportunities, or loans. See the next section to learn more.

If you would like assistance filling out your FAFSA, please contact the Financial Aid Office at (608) 757-7664. Walk-ins are welcome.

• Your Social Security Number
• Your Alien Registration Number or Permanent Residence Card (if you are not a U.S. citizen)
• Your federal income tax returns from two years ago, if filed
  (i.e. IRS Form 1040, 1040A, 1040EZ; foreign tax return; or tax return for Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau)
• W-2s and other records of money earned from two years ago
• Current bank statements (checking, savings, cash, etc.), if applicable
• Records of current business and investment mortgage information, if applicable
  (i.e. business and farm records, stocks, bonds, etc. but not retirement account information)
• Records of untaxed income from two years ago, if applicable
  (i.e. disability, worker's compensation, child support paid and/or received, veteran benefits records, etc.)
• An FSA ID to sign electronically

• If you are a dependent student, then you will also need most of the above information for your parent(s). To learn more, browse FAFSA's FAQs. 
• If you are married (as of the day you submit your FAFSA), then you will also need most of the above information for your spouse. 

You may not receive Pell grants at two schools at the same time. Students may sometimes receive Federal Direct Loans at two schools concurrently if they do not exceed annual loan limits while doing so. Check in with the Financial Aid Office if you are considering this option.

You can also ask the college you are receiving your degree from if you can participate in a consortium agreement. Participating in a consortium agreement allows students to take program courses at two colleges as the same time. Students only receive financial aid from the degree-granting college, but applicable credits from the second college are used in determining the amount of financial aid awarded. The degree-granting college monitors the student’s Satisfactory Academic Progress. Please ask the Financial Aid Office for more details.

Bookstore charges allow a student to charge their books to their excess financial aid at the Blackhawk Bookstore. Bookstore charges are available a week before school starts and goes two weeks into the semester. To be eligible to use your financial aid at the Blackhawk Bookstore, you will need to have your financial aid award completed and accepted, be enrolled in courses within your declared program, and your financial aid must be more than your tuition bill.

You are required to make satisfactory academic progress in the program you are enrolled in to continue to receive financial aid.

Return of Title IV Policy (R2T4) 

The Return to Title IV policy goes into effect for students who completely withdraw from Blackhawk Technical College before more than 60% of the term has been completed or who do not officially withdraw and receive all failing grades for the term. 

The Free Application for Federal Student Aid (FAFSA) must always be completed based on the tax year required. For example, the 2023-2024 FAFSA must be completed using 2021 income information. However, students who have experienced a reduction in income may apply for a reevaluation of financial aid eligibility by contacting our Financial Aid office at btcfinaid@blackhawk.edu or call (608) 757-7664.

Previously, the formula required colleges to use a ratio of 37.5 in-class clock hours to each credit hour. Additionally, the college could include out-of-class hours in the calculation if the in-class hours met a ratio of 30 clock hours to every credit hour.

Under the new regulations, the formula no longer includes any out-of-class hours. The revised formula for determining the number of financial aid credits in each course is simply the total number of clock hours in the course divided by 30. The result is the course’s credits used for calculating financial aid eligibility.

Example: If a 2-credit hour course consists of 18 in-class clock hours and 36 lab clock hours, then the course includes a total of 54 clock hours (18 + 36 = 54). Using the formula, 54 is divided by 30, which equals 1.8. For financial aid purposes, the course is worth 1.8 credits.

(18 class clock hours + 36 lab clock hours)/30 = 54 clock hours/30 = 1.8 credits

The formula must be used for any program that does not lead to an associate degree and does not transfer fully into an associate degree program at BTC.

The following programs are eligible for financial aid, but students in these programs may have reduced financial aid eligibility because of the formula.

Two-Year Technical Diploma programs:

CNC Technician (32-444-1)
HVAC/R (32-601-1)
Manufacturing Info Technology Specialist (32-631-1)

One-Year Technical Diploma programs:

Administrative Support Professional (31-106-3)*
Agribusiness Specialist (31-006-1)
Computer Service Technician (31-450-1)
Culinary Production Specialist (31-316-2)*
Dental Assistant (31-508-1)
Electrical Power Distribution (31-413-2)
Industrial Maintenance Mechanic (31-462-2)
Laboratory Science Technician Assistant (31-506-4)
Medical Assistant (31-509-1)
Welding (31-442-1)

The following programs are no longer eligible for financial aid based on the formula.

Phlebotomy Technician (30-513-1)

*Financial aid for all students in this program is prorated because it is less than 24 credits based on the formula.

Every student’s situation is unique. The formula doesn’t change financial aid eligibility for all courses in any program and will have varying impacts based on each student’s course schedule. Students should reach out to the Financial Aid Office each semester after registering for their courses to confirm their enrollment status for that semester. The Financial Aid Office can be reached at (608) 757-7664 or BTCfinaid@blackhawk.edu.

Complete the FAFSA if using financial aid. Make sure it is the correct year's FAFSA form.

Veterans: Reach out to the School Certifying Official to begin the process of using your veterans' benefits. 

• Finalize your plans to pay your bill for the semester.
  • Accept enough financial aid to cover your bill.
  • Set up a payment plan with a down payment.
  • Provide your third-party voucher or agreement to the Registration & Records Office.
• Set up a direct deposit account in TouchNet if you expect a financial aid refund.
• Verify your address is correct in our Financial Aid Dashboard.

• Purchase your books from the Bookstore using financial aid.
• Verify your schedule is accurate and make changes if necessary.
• Confirm the dates, times and locations of each of your classes.

• Attend the Smart Start event for help with anything you haven’t already taken care of, including:
  • Locating your classrooms and campus resources.
  • Assistance navigating MyBTC and Blackboard.
  • Purchase any books or supplies you don’t already have.
  • Get a student ID card.

Attend your classes and have a smooth start to the semester!