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CARES Act Emergency Student Assistance Report for BTC

May 21, 2020

Blackhawk Technical College (BTC) signed and returned to the United States Education Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

  • BTC has received $1,100,944.00 from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.
  • As of May 22, 2020, BTC has distributed $483,100.00 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
  • The estimated total number of students at BTC eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 1115.
  • As of May 22, 2020, 673 BTC students have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.
  • BTC used the following method to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act:
    1. BTC created a CAREs Act team that includes key student service personnel, institutional research staff, and business office staff. This group is led by the Executive Director of Student Services.
    2. BTC’s CAREs Act team created a survey to assess additional expenses incurred by students due to BTC’s campus closure. The survey was posted to BTC’s intranet website for students to complete. Once the survey was posted, notices were sent to students to encourage them to participate by completing the survey.
    3. After the passage of the CARES Act by Congress, the U.S. Education Department limited eligibility for Emergency Financial Aid Grants under Section 18004(a)(1) of the Act to students who are eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965. Upon receipt of survey responses, the Financial Aid Office determines survey respondents’ eligibility to participate in Title IV programs. Students must complete a Free Application for Federal Student Aid (FAFSA) to qualify.  
    4. Award amounts are calculated based on student responses to survey questions related to the impact of the institution being closed to the public. From those responses students are awarded up to $1,000.
    5. Eligible Expenses: Expenses related to food, technology (computer, printer, internet fees).
    6. Awarding and Disbursing:  Awards are disbursed directly to students.  Eligible students receive CAREs Act funds in the form of a refund via direct deposit or a paper check mailed to their address on file if no direct deposit has been set up.
    7. Disbursement: The first disbursement took place on Monday, May 11.  Students were encouraged to sign up for direct deposit both in the survey and the announcement of the funding opportunity. 
  • Beginning on April 29, 2020, a message was disseminated to BTC students via email from the Office of the President. Students were instructed to log in to MyBTC (student portal) to access directions to complete the application for funding.  The correspondence to students can be found at https://www.blackhawk.edu/About/News-Events/News/ArtMID/2342/ArticleID/154/Financial-Relief-Available-to-BTC-Students-through-CARES-Act

Updated information regarding CARES Act (June 30, 2020):

  • As of June 30, 2020, BTC has distributed $1,075,900.00 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
  • As of June 30, 2020, 1206 BTC students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.
  • As of June 30, 2020, the estimated total number of students at BTC eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 (Title IV) and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 1167.
  • BTC awarded and disbursed an initial tranche of Emergency Financial Aid Grants to students who exhibited the highest increase in expenses resulting from the COVID-19 pandemic-related disruption of on-campus operations according to the process outlined in BTC’s initial report on May 21, 2020.
  • A second tranche of Emergency Financial Aid Grants was disbursed on June 29, 2020 to all BTC students who demonstrated eligibility for Title IV aid. BTC determined that a student was eligible for an emergency grant if:
    1. they were enrolled at the time of the declaration of the national emergency,
    2. they were enrolled in courses necessary for the completion of a program of study which was eligible for Title IV aid during the spring semester,
    3. they were maintaining Satisfactory Academic Progress,
    4. they completed the spring semester,
    5. they completed a 2019-2020 or 2020-2021 Free Application for Federal Student Aid using BTC’s federal school code, and
    6. if their Institutional Student Information Report did not indicate any unresolved conditions precluding the student from meeting Title IV eligibility requirements.

All students who met the above conditions were awarded an Emergency Financial Aid Grant of $500.00.

Updated information regarding CARES Act (Aug. 14, 2020):
  • BTC has distributed $1,077,900.00 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
  • 1208 BTC students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.
  • The estimated total number of students at BTC eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 (Title IV) and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 1167.

 Sept. 2020 Quarterly Expenditure Report

Updated information regarding CARES Act (October 9, 2020):

  • In total, BTC has distributed $1,077,900.00 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
  • In total, 1208 BTC students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.
  • For the Fall 2020 Semester, the estimated total number of students at BTC eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 (Title IV) and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 1315.

 Dec. 2020 Quarterly Expenditure Report

Updated information regarding CARES Act (Jan 8, 2021):

  • BTC has distributed $1,078,650.00 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
  • 1208 BTC students have received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.
  • The estimated total number of students at BTC eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 (Title IV) and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 1167.

Updated information regarding CARES Act (April 3, 2021):

  • BTC received $1,100,944.00 from the Department of Education pursuant to the institution’s Certification and Agreement for Emergency Financial Aid Grants to Students from the CARES Act.
  • BTC provided an additional $11,066 from institutional CARES Act funding, bringing the total available for Emergency Financial Aid Grants to $1,112,010.00.
  • As of April 3, 2021, BTC has distributed $1,112,010.00 in Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.
  • 1283 BTC students received an Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act.
  • The estimated aggregate number of students at BTC that were eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 (Title IV) and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 1783.
  • Student eligibility for CARES disbursements made during this quarter was established using the following methods:
  1. Students completed an online attestation of need and expenses eligible for Emergency Financial Aid Grants. Students who completed the online attestation and met all other eligibility requirements received an emergency grant of $80.00.
  2. Students who communicated exceptional need to BTC’s School Counselor and Case Manager were provided an application and attestation of exceptional need eligible for Emergency Financial Aid Grants. Approved students who met all other eligibility requirements received an emergency grant of $500 or $750 based on their application responses.
  • This is the final report that covers all remaining CARES Act HEERF fund expenditures for Section 18004(a)(1) Student Portion funds. BTC will continue to support students with funding made available by Congress via the Coronavirus Response and Relief Supplemental Appropriations and American Rescue Plan Acts.

 Apr. 2021 Quarterly Expenditure Report 

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