Skip to content
MyBTC Apply
Admissions > After You're Accepted > Waiting List

Waiting List

Blackhawk is committed to ensuring transparent, consistent, and fair access to programs with limited capacity. A number of our programs are transitioning to a waiting list system to prioritize in-district (Rock and Green counties) residents and in-state out-of-district residents.

/Portals/0/adam/Hero/1jkEoT0wKkKMYd9dlEHBvQ/Image/2025-02-WaitList583x.jpg

What it Means For You

For waiting list programs, accepted students will be ordered based on completed application date/residency using priority dates. Students are classified based on current status:

  • Pre-Core: A student who is currently not academically prepared for the program.
  • Core Ready: A student who is currently academically prepared for the program, waiting for a program seat to become available.
  • Core Active: A student who is currently in the core classes for the program of choice.

Proof of residency will be required for a student to move from pre-core to core ready status. All program waiting lists are managed by Student Services and administered in accordance with Wisconsin TCS 10.07.

Informational Meetings (Current Students)

The change from petition process to a waiting list goes into effect Summer 2025. If you are a current Blackhawk student, this change could affect you. Mark your calendar to attend the program session to learn about the important changes.

If you are an incoming student, this information will be covered during your onboarding process.

Dental Hygienist

4 p.m. Tuesday, March 25

Blackhawk Room, Central Building, Beloit-Janesville Campus

Can't make it in person? Join us via Zoom

Diagnostic Medical Sonography/Vascular Technology

1 p.m. Tuesday, March 25

Conference Center, Central Building, Beloit-Janesville Campus

Can't make it in person? Join us via Zoom

4 p.m. Wednesday, March 26

Conference Center, Central Building, Beloit-Janesville Campus

Can't make it in person? Join us via Zoom

5 p.m. Tuesday, March 25

Room 1269, Central Building, Beloit-Janesville Campus

(No Zoom available)

1:30 p.m. Wednesday, March 26

Conference Center, Central Building, Beloit-Janesville Campus

Can't make it in person? Join us via Zoom

2 p.m. Tuesday, March 25

Room 1240, Central Building, Beloit-Janesville Campus

Can't make it in person? Join us via Zoom

Pre-Core Dates for Waiting List Process

Application Residency Priority Date: Oct. 1

Accepted students will be ordered based on completed application date/residency using priority dates.

Jan. 10: An email will be sent to students notifying that they are deemed pre-core. Students will have 14 days from the date the email is provided to communicate with their assigned college advisor if they do not agree with status of pre-core based on academic preparedness requirements as of January 1.

Student action required by Jan. 24:

  • Do you want to remain on the program waiting list?
  • Proof of residency

If no student response is received by Jan. 24, a mailed letter will be provided. Students will not be able to transition from pre-core to core ready during this enrollment period due to the delayed response. No response to this mailed letter will result in removal from the waiting list.

Application Residency Priority Date: Jan. 1

Accepted students will be ordered based on completed application date/residency using priority dates.

Jan. 10: An email will be sent to students notifying that they are deemed pre-core. Students will have 14 days from the date the email is provided to communicate with their assigned college advisor if they do not agree with status of pre-core based on academic preparedness requirements as of January 1.

Student action required by Jan. 24:

  • Do you want to remain on the program waiting list?
  • Proof of residency

If no student response is received by Jan. 24, a mailed letter will be provided. Students will not be able to transition from pre-core to core ready during this enrollment period due to the delayed response. No response to this mailed letter will result in removal from the waiting list.

Application Residency Priority Date: May 1

Accepted students will be ordered based on completed application date/residency using priority dates.

June 10: An email will be sent to students notifying that they are deemed pre-core. Students will have 14 days from the date the email is provided to communicate with their assigned college advisor if they do not agree with status of pre-core based on academic preparedness requirements as of May 1.

Student action required by June 24:

  • Do you want to remain on the program waiting list?
  • Proof of residency

If no student response is received by June 24, a mailed letter will be provided. Students will not be able to transition from pre-core to core ready during this enrollment period due to the delayed response. No response to this mailed letter will result in removal from the waiting list.

Core Ready Dates for Waiting List Process

Seat Not Yet Available

Jan. 10: Students will receive an email that they are Core Ready, but a seat is not yet available.

Student action required by Jan. 24:

  • Do you want to remain on the program waiting list?

If no student response is received by Jan. 24, a mailed letter will be provided. No response to this mailed letter will result in removal from the waiting list.

Offered Seat Based on Waiting List Process

Feb. 1: An email will be sent to students who are offered seats based on the waiting list process. Students get 21 days to respond if they accept seat or defer.

Student action required by Feb. 22:

  • Do you want to accept the program seat?
  • Proof of residency

If students accept the seat, they will need to complete the core ready task list for the program by July 30.

If no student response is received by Feb. 22, a mailed letter will be provided. Due to no response to accepting or deferring the offered seat, students have missed the deadline for the current enrollment period and will be placed to the top of the list in the next enrollment period based on residency classification. No response to this mailed letter will result in removal from the waiting list.

Core Ready Alternates

March 1: An email and a MyBTC notification will be sent to students who are offered seats based on the waiting list process. Students get 21 days to respond if they accept seat or defer.

Student action required by March 22:

  • Do you want to accept the program seat?
  • Proof of residency

If students accept the seat, they will need to complete the core ready task list for the program by May 15. 

If no student response is received by March 22, a mailed letter will be provided. Due to no response to accepting or deferring the offered seat, students have missed the deadline for the current enrollment period and will be placed to the top of the list in the next enrollment period based on residency classification. No response to this mailed letter will result in removal from the waiting list.

Seat Not Yet Available

Jan. 10: Students will receive an email that they are Core Ready, but a seat is not yet available.

Student action required by Jan. 24:

  • Do you want to remain on the program waiting list?

If no student response is received by Jan. 24, a mailed letter will be provided. No response to this mailed letter will result in removal from the waiting list.

Offered Seat Based on Waiting List Process

Feb. 1: An email will be sent to students who are offered seats based on the waiting list process. Students get 21 days to respond if they accept seat or defer.

Student action required by Feb. 22:

  • Do you want to accept the program seat?
  • Proof of residency

If students accept the seat, they will need to complete the core ready task list for the program by July 30.

If no student response is received by Feb. 22, a mailed letter will be provided. Due to no response to accepting or deferring the offered seat, students have missed the deadline for the current enrollment period and will be placed to the top of the list in the next enrollment period based on residency classification. No response to this mailed letter will result in removal from the waiting list.

Core Ready Alternates

March 1: An email and a MyBTC notification will be sent to students who are offered seats based on the waiting list process. Students get 21 days to respond if they accept seat or defer.

Student action required by March 22:

  • Do you want to accept the program seat?
  • Proof of residency

If students accept the seat, they will need to complete the core ready task list for the program by July 30. 

If no student response is received by March 22, a mailed letter will be provided. Due to no response to accepting or deferring the offered seat, students have missed the deadline for the current enrollment period and will be placed to the top of the list in the next enrollment period based on residency classification. No response to this mailed letter will result in removal from the waiting list.

Seat Not Yet Available

June 10: Students will receive an email that they are Core Ready, but a seat is not yet available.

Student action required by June 24:

  • Do you want to remain on the program waitlist?

If no student response is received by June 24, a mailed letter will be provided. No response to this mailed letter will result in removal from the waitlist.

Offered Seat Based on Waitlist Process

July 1: An email will be sent to students who are offered seats based on the waitlist process. Students get 21 days to respond if they accept seat or defer.

Student action required by July 22:

  • Do you want to accept the program seat?
  • Proof of residency

If students accept the seat, they will need to complete the core ready task list for the program by Dec. 30.

If no student response is received by July 22, a mailed letter will be provided. Due to no response to accepting or deferring the offered seat, students have missed the deadline for the current enrollment period and will be placed to the top of the list in the next enrollment period based on residency classification. No response to this mailed letter will result in removal from the waitlist.

Core Ready Alternates

July 1: An email and a MyBTC notification will be sent to students who are offered seats based on the waitlist process. Students get 21 days to respond if they accept seat or defer.

Student action required by July 22:

  • Do you want to accept the program seat?
  • Proof of residency

If students accept the seat, they will need to complete the core ready task list for the program by Dec. 30. 

If no student response is received by July 22, a mailed letter will be provided. Due to no response to accepting or deferring the offered seat, students have missed the deadline for the current enrollment period and will be placed to the top of the list in the next enrollment period based on residency classification. No response to this mailed letter will result in removal from the waitlist.

Additional Evaluation

Students identified as core ready and offered a core active seat are ordered and notified based on the dates for waiting list process. Original students' acceptance dates and priority ordering will not be affected by the identification of additional core ready students. If a program has less core ready applicants than seats available, Blackhawk will evaluate waiting list students' pre-core to core ready status to determine if additional students are core ready after the current semester concludes. 

All applicants who are identified as moving from pre-core to core ready after the initial waiting list evaluation date (Jan. 1 or May 1) will be ordered according to college acceptance (original waiting list or program change) date. Core ready evaluation to fill seats for programs will occur 15 days before the start of the current enrollment term, after current semester grades are posted. Students can be notified by phone and email of an available program seat up to 7 days before the start of the semester.

Questions About the Waiting List Process?

Any questions you have regarding the waiting list process should be directed to your advisor.

Visit Advising Page